How to politely request late payment from a sports club client

Late payment from a sports club client usually comes down to their process, not bad faith. Here's who pays, when, what tends to hold payment up, and a polite reminder you can send today.

Who pays, and when

The club treasurer or secretary, often a volunteer. Payments may wait for committee meetings, or for membership fees to come in.

Why payment runs late

Volunteer treasurers have limited time, and cash depends on fees and sponsorship.

Tips for chasing a sports club client

Copy the treasurer and the person who ordered the work.
Time reminders for just after membership renewals.
Keep paperwork simple: one clear invoice and a quick way to pay.

Example reminder email

Subject: Quick reminder: invoice [number] Hi [first name], I hope all's well. Invoice [number] for [amount] was due on [date]. If it's already on its way, thank you, and please ignore this. I've copied in the treasurer and kept everything on one page. Do you need anything else from me before the treasurer can pay? You can pay here: [payment link] Thanks, [Your name]

Write your reminders

Fill in the invoice to get four emails for a sports club client, from a heads-up to a final notice, with the dates to send them. Nothing you type leaves your browser.

Your reminders will appear here.

Want these sent for you?

We're building a tool that sends these reminders automatically from your own Gmail when a Stripe invoice goes overdue, all in one email thread, and stops the moment it's paid. It isn't ready yet. Planned price: $19 a month.