How to politely request late payment from an event company client

Late payment from an event company client usually comes down to their process, not bad faith. Here's who pays, when, what tends to hold payment up, and a polite reminder you can send today.

Who pays, and when

An event producer or manager approves. Finance pays after the event closes. Many pay suppliers after the event, once their own client has paid.

Why payment runs late

Payment can depend on the end client paying the event company.

Tips for chasing an event company client

Ask for a deposit before the event and the balance shortly after.
Send the invoice within a day or two of the event, while it's fresh.
Reference the event name and date.

Example reminder email

Subject: Quick reminder: invoice [number] Hi [first name], I hope all's well. Invoice [number] for [amount] was due on [date]. If it's already on its way, thank you, and please ignore this. Thanks again for having me at the event. The invoice for my part is below. When do you expect to close the accounts for this event? You can pay here: [payment link] Thanks, [Your name]

Write your reminders

Fill in the invoice to get four emails for an event company client, from a heads-up to a final notice, with the dates to send them. Nothing you type leaves your browser.

Your reminders will appear here.

Want these sent for you?

We're building a tool that sends these reminders automatically from your own Gmail when a Stripe invoice goes overdue, all in one email thread, and stops the moment it's paid. It isn't ready yet. Planned price: $19 a month.