How to politely request late payment from a church client

Late payment from a church client usually comes down to their process, not bad faith. Here's who pays, when, what tends to hold payment up, and a polite reminder you can send today.

Who pays, and when

The church administrator, treasurer, or finance committee. Payments often need the treasurer's approval and may follow monthly meetings.

Why payment runs late

Volunteers often handle finances part-time, so approvals take longer.

Tips for chasing a church client

Ask who the treasurer is and copy them in.
Be patient and friendly. The person may be a volunteer.
Give a clear amount and due date well in advance.

Example reminder email

Subject: Quick reminder: invoice [number] Hi [first name], I hope all's well. Invoice [number] for [amount] was due on [date]. If it's already on its way, thank you, and please ignore this. I've copied in the treasurer so it reaches the right person. Who should invoices go to so they reach the treasurer? You can pay here: [payment link] Thanks, [Your name]

Write your reminders

Fill in the invoice to get four emails for a church client, from a heads-up to a final notice, with the dates to send them. Nothing you type leaves your browser.

Your reminders will appear here.

Want these sent for you?

We're building a tool that sends these reminders automatically from your own Gmail when a Stripe invoice goes overdue, all in one email thread, and stops the moment it's paid. It isn't ready yet. Planned price: $19 a month.